How To Use Voice Dictation And Work Smarter

Reading Time: 1 minute

How can teachers and school leaders use spoken language to optimise time available to complete tasks?

Having used this technology for over 10 years, I’m surprised how few people [teachers] are aware of voice technology and how it can be used to enhance the way one can work efficiently. I’ve been using Dragon Dictate, Siri, Google Documents, Kaizena and others tools to write books, blogs, emails, teaching and learning policies and day-to-day phone use e.g. emails and tweets. This simple video shows you how to get started.

Voice Automation for Beginners

This is a very simple video, one which may change your life personally and professionally. It’s a very simple tutorial to help people get started and it is deliberately designed and pitched for those who are beginning to discover the benefits of using voice technology and how to work more efficiently.

How you can use voice technology?

Would you be surprised, if I told you that I am currently using my voice without touching the keyboard, to type up this blog post? A simple one-minute conversation, spoken directly into my computer produces this content ready for publication.

Other ways in which you could use this technology:

  • providing written feedback to students
  • providing voice recorded conversations to students
  • observation feedback to teachers
  • writing pupil reports
  • writing a blog post such as this
  • writing a book
  • writing up detailed school policies
  • replying to simple email conversations
  • composing a social media status update
  • and so on …

This is one of my workload secrets and explains how I have managed to write over 1,000 blog posts, four books and work as a school leader. Thank you to head teacher Paul Sutton who continues to work in this way and inspire thousands of pupils and teachers in North London.


In 2010, Ross Morrison McGill founded @TeacherToolkit from a simple Twitter account in which he rapidly became the 'most followed teacher on social media in the UK'. In 2015, he was nominated for '500 Most Influential People in Britain' in The Sunday Times as one of the most influential in the field of education - he remains the only classroom teacher to feature to this day ... Sharing online as @TeacherToolkit, he rebuilt this website (c2008) into what you are now reading, as one of the 'most influential blogs on education in the UK', winning the number one spot at the UK Blog Awards (2018). Today, he is currently a PGCE tutor and is researching 'social media and its influence on education policy' for his EdD at Cambridge University. In 1993, he started teaching and is an experienced school leader working in some of the toughest schools in London. He is also a former Teaching Awards winner for 'Teacher of the Year in a Secondary School, London' (2004) and has written several books on teaching (2013-2018). Read more...

4 thoughts on “How To Use Voice Dictation And Work Smarter

  • 8th April 2019 at 11:56 am

    Really useful to point this out, Ross – it amazes me how few people know about voice recognition, and it is so easy now on all computers, mobiles and tablets. It is also rarely used by pupils. So many young people have difficulties with recording their ideas, and voice recognition can alleviate much of the frustration this causes.


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